Chamber Meeting October 1st - Fall Festival

Chamber Meeting October 1st - Fall Festival

Gordon Chamber of Commerce Meeting
October 1, 2013

Meeting called to order at 5:30 PM. Present were Chamber Board members Lisa Johnson, Sam Bolden, Roxie Gatewood, Carol Langer, Mike Shald & Director Bea Lou Hardin. Jean Hess, Tourism Chair, members: Pastor Eltzroth, Courtney Ostrander, Jim Rucker, Jordan Heuther, June Dudek and Kathy Dhose were also present.
Sam moved to pass the minutes and from the September meeting with no corrections. Lisa seconded. Motion passed.
The Financial report was reviewed and Bea Lou stated that she would not take anymore wage this year so there would be enough money to complete the Fall Festival and the Parade of Lights. Lisa moved to pass the financial report. Carol Langer seconded. Motion passed.

Bea Lou gave the following report of the Chamber Office activities for September:
Office Report - September
Again, this month, the phone has been very busy and folks traveling though have been stopping in with questions about things to see & do. Several request for general information about our town have come in. A couple, by the name of Johnson came in asking where to go to find history on Dr. Von as he was related somehow. They were elated that we could direct them to the proper folks that could help them as well as they could drive by his home. We had a lady from Australia stop by looking for the “Cobblers Shop”, this would be the old Store of Yesteryear that is now owned by Tim Regier, her great grandfather started that shop in the beginning and she was thrilled that it was still there. We were very busy selling Willow Tree and Boarder Wars Bull Riding tickets and are now selling Diamond &Denim tickets for the Hospital Foundation..
Rhonda and I have stuffed the Welcome Neighbor bags and all but 2 have been given out. The Real Estate offices, Insurance offices, Banks and City Hall have given them out as we are not allowed to know who is new in town according to the Hipa regulations. Jean Hess has submitted the application to True West Magazine who is searching for the “Top Western Towns for 2014.” Jean Hess, our Tourism Committee head, has worked very hard to give them all the information about our town and area. Thanks Jean. Anyone interested in serving with Jean on the Tourism Committee, please speak with Jean, she can’t do this by herself, you know!
Just a note of interest- Joen and I kept the Store and Chamber office open all day on Saturday while over 1000 people were in town for the Willow Tree Festival and Boarder Wars Bull riding and we were very busy all day. So I guess it pays to be open on Saturdays, at least when something big is going on. Just sayin’
Your Retail Committee has been working on the Fall Festival and I am looking forward to their report. I do know that they will need volunteers to help with this big project. I know that all of you are very busy but I also know that all of you have wonderful talents, so if we pull together we can put this Fall Festival together and it will be a fun success!
The Office was closed a day and half as Jerry and I had both pickups go to the doctor and he had hay down- well you can imagine! Not a happy couple! Ha.
We have a new member! Northwest Community Action (Head Start) a non-profit organization has joined as they want to become more community involved and we welcome them.
We will be having a Ribbon Cutting for Eaton’s Country Corner and Open Range Beef when they are ready. If you have not been in Eaton’s, it is very nice and they have great products!

Final plans for the October 26th Fall Festival were discussed in depth. The Fall Festival will take place Saturday, October 26th from 9:00 AM to Noon. (YOUR Chamber chose those hours to accommodate those member businesses that wish to close at Noon. – Hopefully, there will be so many customers in town that you will not be able to close until later in the day!) MEMBERS! This promotion is for YOU! YOUR Chamber is doing everything it can to promote YOUR business!!

We will be having a remote radio broadcast from 10AM to Noon October 26th and member businesses will have the opportunity to buy a package and have their business advertised. Member businesses are encouraged to plan special sales or promotions for this time. The Committee would like to have member businesses decorate the front of their store to promote the Festival atmosphere.
Those members that wish to promote “Special Values or Reasons” to shop their location in the days leading up to and including October 26th, or a “Special Offer” good only on the 26th, are welcome to order an advertising flight that should begin on the air no later than Monday October 20th. Below are 3 options for consideration:
1. CONSERVATIVE AD: 15 thirty second radio commercials at $111.35, which includes the FCC Regulatory Fee.
2. MODERATE AD: 20 thirty second radio commercials at $147.80 which includes the FCC Regulatory fee.
3. AGGRESSIVE: 45 thirty second radio commercials at $317.00 which also includes the regulatory fee.
Members that choose to participate in Radio Advertising must have their information in to the Radio Station no later than October 15th.
These commercials should all air prior to the Chambers Live Remote which is scheduled to begin at 10AM on October 26th. Members that elect to schedule radio commercials on the TWISTER to promote their “Specials and Participation” in this promotion will add to the total number of impressions the public will be exposed to encouraging them to be a part of this event. The more reasons we can provide the public to be “downtown” the greater the chance of a successful promotion.
The Sheridan County Journal Star is also preparing an advertising package for members to advertise specials at their business on October 26th. We will be receiving that information from Jordan soon.
June Dudek made the statement that “We need to own this Fall Festival and use it to promote all member businesses at this time of year!” I, as your Director agree with her. This promotion will set the stage for the upcoming Thanksgiving and Christmas season!
Decorated Hay Bales may be placed at Sandhills Land and Property, Schear Real estate, or
Gatewood’s, lot on West Hwy 20.
The Lions Club has placed their decorated Hay Bale at Sandhills Land & Property. Others that have entered in the Hay Bale Decorating contest – Kut & Kurl, Head Start and the Methodist & Presbyterian Youth. We look forward to seeing their creations! Anyone else that wishes to decorate a Hay Bale (big round or little square) call the Chamber Office at 282- 0730 and we’ll put you on the list!
Prizes will be given for all games and contests. The Committee also reported that their will be a great selection of games, a pumpkin decorating contest, Costume contest, tattoo booth, apple bobbing, Home made Salsa contest, face painting, and much more up and down the two blocks of Main Street. Non profits are welcome to set up fund raising activities, bake sales, food sales – what ever they desire to help them raise money for their group.
Volunteers are essential for the Committee to pull this off, so, our Associate members have the opportunity to become “Ambassadors” and help the businesses with a game or what ever they feel able to do.
Our Associate members are:
Mike & Barb Shald, David Browder, James Kamerzell, Link & Deb Thompson, Max & Jimmie Gates, Mick & Loretta Kacere, Joan & Buck Buckles, Rod Boarders, & Wayne Brugger. Member businesses that feel they will need assistance during the Festival, please contact these associate members.
We were all reminded that we all need to remember and encourage our employees to park behind our downtown business so our valued customers have ample parking.

Carol moved that the meeting be adjourned. Sam seconded. Meeting adjourned at 6:45 PM.

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